Compare caterers without missing major costs
Build a single event brief and separate food, supervision, staff, equipment, and venue responsibilities.
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Is a caterer’s certificate enough for any venue?
Ask the certifier about the actual event arrangements. Do not assume a listing covers every off-site setup.
How do I compare per-person prices?
Add fixed fees and extras for the same guest count, then compare the total.
Before you call
- Date and venue
- Guest-count range
- Menu and supervision requirements
- All-in spending limit
Full guide
Define the event
State the date, location, guest-count range, meal style, budget, and religious requirements. Include accessibility, children’s meals, and dietary questions.
Ask about the whole service
Request separate lines for food, service staff, transport, rentals, setup, cleanup, tax, and service charges. Confirm who supplies tables, linens, dishes, and warming equipment.
Coordinate supervision and venue
Ask the caterer and certifier how the actual kitchen, transport, venue, and service will be supervised. Put the final-count deadline, cancellation terms, and on-site contact in writing.